Who we are
The processing of your personal data is carried out by asHumanity as the ‘Data Controller’. This means that asHumanity makes decisions about the use and management of your personal data and is accountable for those decisions.
asHumanity is a [Insert Legal Form] registered in [Insert Country] with registration number [Insert ID].
How to contact us
If you have any questions regarding this Privacy Statement or the handling of your data, please contact the Data Protection Officer by email at dpo@ashumanity.com or by post to:
The Data Protection Officer
asHumanity HQ
[Insert Street Address]
[Insert City, Postcode]
[Insert Country]
Purposes of processing your personal data
We need to collect, use, and store your personal data to administer engagement, to manage our organisation, and to meet our legal obligations. The type of data being processed will differ from the nature of the process and purpose. Sections below specifies the types of data collected, purpose and how we process your data.
How we collect your data
We obtain your data from:
- Provided directly by you
- Third-party sources such as:
- Payment processors or financial institutions
- Donor management platforms
- Fundraising partners or agencies
- Social media platforms
- Publicly available sources
- Google services (Analytics, Ads)
- Data generated through your interactions with our platforms
- Cookies or similar technologies
- Surveys, feedback forms, or voluntary submissions
How we use your data when you contact us
If you email, phone or write to us we will record your contact details and your correspondence in order to provide a response to you. Our lawful basis is ‘legitimate interest’.
How we use your data when you get support from us
The type of data that we collect will depend on the circumstances, but usually will include your contact details, your family situation, information about your employment or education, and information to help us to assess your needs.
We may ask to record your story through words, photo, film, or sound to tell people what life is like for families. We always ask for consent when we use personal data in this way.
How we use your data in connection with the war in Ukraine
We work with other humanitarian organisations to support children and families affected by the war. We use data to assess eligibility for:
- Cash and vouchers assistance for basic needs
- Food, clothing and essential items
- Mental health support
- Educational kits and learning programmes
We may share some of your data with partners like UNHCR to coordinate support and avoid duplication.
How we use your data when you make a donation
We use your data to process payments and keep a record of your support. We use secure processors compliant with PCI-DSS standards.
We keep a record of financial transactions for a minimum of 7 years to comply with legislation.
How we use your data when you participate in research
When you participate in a research project, we will provide you with detailed Participant Information. Your participation is voluntary, and you can withdraw consent at any time.
How we use your data when you work for us
Applicants and employees are provided with a separate Privacy Statement. If you are a past employee, contact the DPO at dpo@ashumanity.com for questions about your data.
Keeping your personal data secure & Your Rights
We implement technical measures to protect our IT systems. You have the right to ask us to correct, stop using, delete, or provide a copy of your personal data.
Requests can be made at: subjectaccessrequest@ashumanity.com
RECRUITMENT POLICY STATEMENT
The personal information you submit in your application will be used to evaluate and progress your application and to fulfil legal requirements. We hold unsuccessful applications for an initial period of six months.
How we use your data on social media
We may process your profile information and online activity to reach you and identify similar people who would be interested in our mission. Our partners include Facebook, Twitter, Instagram and YouTube.